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Privacy policy

This policy sets out the basis on which any personal information you provide to us (or data we collect about you from other sources) will be processed (meaning collected, stored, and otherwise used) by us.

Information you provide to us – you may provide us with User Personal Data when you are:

  • Accessing our websites. This includes information that you provide when you register to use any of our websites, or services, subscribe to one of our services, participate in a discussion group, or report a problem with our site or request content or other information from us. 
  • Corresponding with us by post, telephone, email or otherwise.

We may also obtain User Personal Data about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our site.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting, you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Third-party vendors, including Google, use cookies to serve adverts based on someone’s past visits to our website, or if you have willingly supplied us with your contact details. We may instruct these vendors to show adverts on behalf of Adam Matthew Digital on websites across the Internet. Information about how you can opt out of Google’s use of cookies can be found by visiting Google’s Ads Settings. Visitors can also opt out of third-party vendors’ use of cookies by visiting the Network Advertising Initiative Opt Out Page.

We use Google Analytics to analyse the use of our site. Google Analytics generates statistical and other information about website use by means of cookies. The information generated relating to our site is used to create reports about the use of our site. Google will store this information.

How we protect your information:

For our clients: we follow standard protocols with appropriate safeguards (using standard contractual clauses) to ensure the information you provide is protected. Pollinate Canada takes appropriate measures to ensure that your personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.

We will use your personal information in the following ways. We are also required by law to state a “legal basis for processing”, i.e. to tell you on what grounds we are allowed to use your information, and this is also set out below:

How we will use your personal information

Our legal basis for processing

to provide you with information that you have requested e.g. a newsletter, bulletins;

Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.

to respond to specific enquiries you may raise regarding Pollinate Canada

Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time. .

to provide you with better ways of accessing information from this website;

Our legitimate interests – we use your personal information to help us to deliver the best online experience to you and other website users.


Wherever possible, Pollinate Canada uses “approved suppliers” who are appointed by for commonly purchased goods and services. These “approved suppliers” are selected as per the internal processes and due diligence requirements as determined by our internal procurement policies.

If you have any questions about this privacy policy, the practices of this Site, or your dealings with this Site, please feel to contact us